Reminder channels
WhatsApp, email and monthly or quarterly reports are confirmed by customer choice and plan; not every channel is included by default.
Fleet Permit Management
Make SUCCESS AJ your outsourced APAD Permit management team
Track each lorry’s Permit status, expiry date, missing documents, action owner and next step in one place.
Common fleet Permit problems
Expiry dates are unclear
Files are spread across staff and WhatsApp
Owners cannot see case progress
Concurrent renewals are missed
New lorries have no central record
Information is lost when staff leave
Preparation starts too close to expiry
What FleetCare includes
Company profile
Vehicle and Permit-category register
Expiry dates and current status
Missing documents and submission dates
APAD or iSPKP feedback
Customer and SUCCESS AJ actions
Owner and follow-up dates
What customers receive
Initial fleet Permit audit
Vehicle and Permit register
Expiry-risk list
Monthly or quarterly report
Upcoming-expiry reminders
Current action list
Pre-check for new vehicles
Dedicated contact point
FleetCare Sample Dashboard
90, 60 and 30 days are SUCCESS AJ internal planning guidance, not an official APAD processing time or guarantee.
Sample data; no real customer information.
| Vehicle | Permit status | Expiry | Risk | Next action | Owner | Last updated |
|---|---|---|---|---|---|---|
| KDA **** | Permit statusValid | Expiry18/12/2026 | RiskNormal | Next action90-day review | OwnerSUCCESS AJ | Last updated03/08/2026 |
| KDB **** | Permit statusIn renewal | Expiry05/10/2026 | RiskAttention | Next actionAwait Geran | OwnerCustomer | Last updated02/08/2026 |
| KDC **** | Permit statusAction needed | ExpiryUnconfirmed | RiskHigh | Next actionReview iSPKP | OwnerSUCCESS AJ | Last updated01/08/2026 |
Monthly or quarterly report
Total vehicles
Valid Permits
Expiring within 90 days
In progress
Awaiting customer documents
Awaiting APAD
High-risk cases
Completed this period
Next-period actions
How does FleetCare operate continuously?
Reporting frequency
Monthly reporting suits larger or active fleets; quarterly reporting suits stable Permit status. The actual frequency depends on the plan.
Adding vehicles
After basic details are provided, the register, Permit status and next action can be updated. Extra vehicles, cases or out-of-scope work may change the quotation.
Contact mechanism
Each party appoints a main contact and confirms important expiry or missing-document items. Customers remain responsible for timely, accurate information.
Service end and handover
A current vehicle and Permit status summary may be provided under the agreement. Internal working records, system passwords and data not owned by the customer are not promised.
Who FleetCare suits
- Companies with five or more lorries
- No internal Permit administrator
- Smaller fleets that change lorries often
- Multi-state operations
- Past Permit expiry or omissions
- Owners who want clear status
Five lorries is not an absolute threshold; we assess the actual management workload.
FleetCare boundaries
FleetCare currently focuses on APAD Permit information, expiry dates, documents and case status. It does not by default include PUSPAKOM inspections, insurance, all JPJ matters, GDL, vehicle maintenance, GPS or a full ICOP audit. Other procedures can be confirmed case by case.
Fees
Scope and price depend on vehicle count, record completeness, update frequency and case-management range.
Request a FleetCare assessment
All applications depend on the customer’s actual circumstances, submitted documents and APAD’s final review. SUCCESS AJ provides document preparation, application assistance and case follow-up; we do not represent or replace the government’s approval decision.
FAQ